Privacy Policy
Privacy Policy
Introduction
Thank you for visiting the NYS & CSEA Partnership of Education and Training
(Partnership) web site. This web site is designed to help provide quality
learning opportunities and workforce development resources for New York State
agencies, their CSEA-represented State employees and other individuals who
interact with the Partnership. The Partnership recognizes that it is critical
for users to be confident that their privacy is protected when they visit
the Partnership's web site.
Consistent with
the provisions of the Internet Security and Privacy Act, the Freedom
of Information Law, and the Personal Privacy Protection Law, this
policy describes the Partnership's privacy practices regarding information
collected from users of this web site. This policy describes what
information is collected and how that information is used. Because
this privacy policy only applies to this web site, you should examine
the privacy policy of any web site, including other State agency
web sites, that you access by using this web site through a hyperlink
or otherwise.
For purposes of
this policy, "personal information" means any information
concerning a natural person that, because of name, number, symbol,
mark, or other identifier, can be used to identify that natural person.
The Partnership does not collect any personal information about you
unless you provide that information voluntarily by sending an e-mail
or by initiating an online transaction, such as responding to a survey
or submitting an application for a training course. [Return to Top]
Information
Collected Automatically When You Visit this Web Site
When visiting this web site, the Partnership automatically collects and stores
the following information about your visit:
The Internet Protocol
Address and domain name used, but not the e-mail address. The Internet
Protocol Address is a numerical identifier assigned either to your
Internet service provider or directly to your computer;
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The
type of browser and operating system you used;
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The
date and time you visited this site;
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The
web pages or services you accessed at this site;
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The
web site you visited prior to coming to this web site;
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The
web site you visit as you leave this web site; and
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If
you downloaded a form, the form that was downloaded.
None of the foregoing information is deemed to constitute personal information.
The information that is collected automatically is used to improve this
web site's content and to help the Partnership understand how users are
interacting with the web site. This information is collected for statistical
analysis, to determine what information is of most and least interest
to our users, and to improve the utility of the material available on
the web site. The information is not collected for commercial marketing
purposes and the Partnership is not authorized to sell or otherwise disclose
the information collected from the web site for commercial marketing
purposes.
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Cookies
Cookies are simple text files stored on your web browser to provide a means
of distinguishing among users of this web site. The use of cookies is a standard
practice among Internet web sites. To better serve you, we may use "session
cookies" to enhance or customize your visit to this web site. Session
cookies can be created automatically on the device you use to access this
state agency web site. These session cookies do not contain personal information
and do not compromise your privacy or security. We may use the cookie feature
to store a randomly generated identifying tag on the device you use to access
this web site. A session cookie is erased during operation of your browser
or when your browser is closed.
The software and
hardware you use to access the web site allows you to refuse new
cookies or delete existing cookies. Refusing or deleting these cookies
may limit your ability to take advantage of some features of this
web site.[Return to Top]
Information
Collected When You E-mail this Web site or Initiate an Online Transaction
During your visit to this web site you may send an e-mail to the Partnership.
Your e-mail address and the contents of your message will be collected. The
information collected is not limited to text characters and may include audio,
video, and graphic information formats included in the message. Your e-mail
address and the information included in your message will be used to respond
to you, to address issues you identify, or to improve this web site. Your
e-mail address is not collected for commercial purposes and the Partnership
is not authorized to sell or otherwise disclose your e-mail address for commercial
purposes.
During your visit
to this web site you may initiate a transaction involving a survey,
course application or request for services. The information, including
personal information, volunteered by you in initiating the transaction
is used by the Partnership to operate Partnership programs. The information
collected by the Partnership may be disclosed by the Partnership
for those purposes that may be reasonably ascertained from the nature
and terms of the transaction in connection with which the information
was submitted. For example, if you fill out an online application
for a work-related training course, that information may be shared
with your employer.
The Partnership
does not knowingly collect personal information from children or
create profiles of children through this web site. Users are cautioned,
however, that the collection of personal information submitted in
an e-mail will be treated as though it was submitted by an adult,
and may, unless exempted from access by federal or State law, be
subject to public access. The Partnership strongly encourages parents
and teachers to be involved in children's Internet activities and
to provide guidance whenever children are asked to provide personal
information online.
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Information
and Choice
As noted above, the Partnership does not collect any personal information
about you during your visit to this web site unless you provide that information
voluntarily by sending an e-mail or initiating an online transaction involving
a survey or course application form. You may choose not to send us an e-mail,
respond to a survey, or complete an application. While your choice not to
participate in these activities may limit your ability to receive specific
services or products through this web site, it will not prevent you from
requesting services or products from the Partnership by other means and will
not normally have an impact on your ability to take advantage of other features
of the web site, including browsing or downloading publicly available information.
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Disclosure
of Information Collected Through this Web Site
The collection of information through this web site and the disclosure of
that information are subject to the provisions of the Internet Security and
Privacy Act. The Partnership will only collect personal information through
this web site or disclose personal information collected through this web
site if the user has consented to the collection or disclosure of such personal
information. The voluntary disclosure of personal information to the Partnership
by the user, whether solicited or unsolicited, constitutes consent to the
collection and disclosure of the information by the Partnership for the purposes
for which the user disclosed the information to the Partnership, as was reasonably
ascertainable from the nature and terms of the disclosure.
However, the Partnership
may collect or disclose personal information without user consent
if the collection or disclosure is necessary to perform the statutory
duties of the Partnership, or necessary for the Partnership to operate
a program authorized by law, or authorized by state or
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federal
statute or regulation;
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made
pursuant to a court order or by law;
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for
the purpose of validating the identity of the user;
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of
information to be used solely for statistical purposes that is
in a form that cannot be used to identify any particular person;
or
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required
for employees' agencies to verify participation in training or
other programs offered by the Partnership.
Further, the disclosure
of information, including personal information, collected through
this web site is subject to the provisions of the Freedom of Information
Law and the Personal Privacy Protection Law.
The Partnership
may disclose personal information to federal or state law enforcement
authorities to enforce the Partnership's rights against unauthorized
access or attempted unauthorized access to the Partnership's information
technology assets.
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Retention
of Information Collected Through this Web Site
The information collected through this web site is retained by the Partnership
in accordance with the records retention and disposition requirements of
the New York State Arts & Cultural Affairs Law. Information on the requirements
of the Arts & Cultural Affairs Law may be found at http://www.nysm.nysed.gov/services/artslaw.html.
In general, the Internet services logs of the Partnership, comprising electronic
files or automated logs created to monitor access and use of Agency services
provided through this web site, are retained by our hosting company for one
calendar month and then destroyed. Information, including personal information,
that you submit in an e-mail or when you initiate an online transaction such
as a survey, registration form, or request for information is retained in
accordance with the records retention and disposition schedule established
for the records of the program unit to which you submitted the information.
Information concerning these records retention and disposition schedules
may be obtained through the Internet privacy policy contact listed in this
policy.[Return to Top]
Access
to and Correction of Personal Information Collected Through this
Web Site
Any user may submit a request to the Partnership privacy compliance officer
to determine whether personal information pertaining to that user has been
collected through this web site. Any such request shall be made in writing
to the address below and must be accompanied by reasonable proof of identity
of the user. Reasonable proof of identity may include verification of a signature,
inclusion of an identifier generally known only to the user, or similar appropriate
identification. The address of the privacy compliance officer is:
Attention: Web
Site Compliance Officer
NYS & CSEA Partnership for Education and Training
Corporate Plaza East
240 Washington Avenue Extension
Albany, New York 12203
The privacy compliance
officer shall within five (5) business days of the date of the receipt
of a proper request:
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provide
access to the personal information;
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deny
access in writing, explaining the reasons therefore; or
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acknowledge
receipt of the request in writing, stating the approximate date
when the request will be granted or denied, which date shall not
be more than thirty (30) days from the date of the acknowledgment.
In the event that the Partnership has collected personal information pertaining
to a user through the state agency web site and that information is to
be provided to the user pursuant to the user's request, the privacy compliance
officer shall inform the user of his or her right to request that the
personal information be amended or corrected under the procedures set
forth in Section 95 of the Public Officers Law. [[Return to Top]
Confidentiality
and Integrity of Personal Information Collected Through this Web
Site
The Partnership is strongly committed to protecting personal information
collected through this web site against unauthorized access, use, or disclosure.
Consequently, the Partnership limits employee access to personal information
collected through this web site to only those employees who need access to
the information in the performance of their official duties. Employees who
have access to this information are required to follow appropriate procedures
in connection with any disclosures of personal information.
Only aggregate,
non-personally identifying information will be shared with non-Partnership
entities, or third parties such as, training contractors, training
vendors, non-Partnership trainers, CSEA, Inc., etc.
In addition, the
Partnership has implemented procedures to safeguard the integrity
of its information technology assets, including, but not limited
to, authentication, monitoring, auditing, and encryption. These security
procedures have been integrated into the design, implementation,
and day-to-day operations of this web site as part of our continuing
commitment to the security of electronic content as well as the electronic
transmission of information.
For web site security
purposes and to maintain the availability of the web site for all
users, the hosting company used by the Partnership employs software
to monitor traffic to identify unauthorized attempts to upload or
change information or otherwise damage this web site.
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Disclaimer
The information provided in this privacy policy should not be construed as
giving business, legal, or other advice, or warranting as fail proof, the
security of information provided through this web site.[Return to Top]
Contact Information
For questions regarding this Internet privacy policy, please contact:
WebMaster@nyscseapartnership.org
or
Attention: Web
Site Compliance Officer
NYS & CSEA Partnership for Education and Training
Corporate Plaza East - Suite 502
240 Washington Avenue Extension
Albany, New York 12203
(via regular mail)
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